Effective Date: June 19, 2025

1. Introduction

SearchPro Systems (“we,” “us,” or “our”) is committed to protecting your privacy and ensuring transparency regarding how we collect, use, and safeguard your information. This Privacy Policy describes our practices regarding the collection, use, and disclosure of your information when you visit https://searchprosystems.com/ (“Site”) or use our services. By accessing or using our Site or services, you agree to this Privacy Policy.

2. Information We Collect
3. Information You Provide Directly

• Contact details (name, company name, email address, phone number)
• Account information (if you register for a client portal)
• Employment application data (resume, cover letter, employment history, etc.)
• Communications (messages, inquiries, feedback, or other correspondence)
• Any other information you voluntarily provide via forms or email

1. Information Collected Automatically

• Device and usage information (IP address, browser type, device identifiers, operating system, referring URLs, pages viewed, access times)
• Log data and analytics (including clickstream data, time spent on pages, and navigation paths)
• Cookies, web beacons, and similar technologies (see Section 6)

1. Information from Third Parties

• Data from marketing partners, analytics providers, or social media platforms (if you interact with us via those channels)
• Publicly available information

3. How We Use Your Information

We use your information for purposes including, but not limited to:

• Providing, operating, and maintaining our Site and services
• Responding to your inquiries, requests, or customer support needs
• Processing employment applications and managing recruitment
• Managing client accounts and providing contracted services
• Sending administrative information, updates, and marketing communications (with your consent)
• Personalizing your experience and delivering relevant content or advertisements
• Conducting analytics and research to improve our Site, services, and marketing efforts
• Detecting, preventing, and addressing technical issues, fraud, or security threats
• Complying with legal obligations and enforcing our terms and policies

4. Legal Bases for Processing (GDPR Notice)

If you are located in the European Economic Area (EEA), we process your personal data under the following legal bases:

• Your consent
• The performance of a contract with you
• Compliance with legal obligations
• Our legitimate business interests (e.g., improving our services, marketing, fraud prevention)

5. How We Share Your Information

We may share your information as follows:

• Service Providers: With trusted vendors who perform services on our behalf (e.g., web hosting, analytics, email delivery, payment processing, marketing support), subject to confidentiality agreements.
• Business Transfers: In connection with a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction.
• Legal Compliance: If required by law, regulation, legal process, or governmental request.
• Protection of Rights: To protect the rights, property, or safety of SearchPro Systems, our users, or others.
• With Your Consent: For any other purpose disclosed to you and with your explicit consent.

We do not sell your personal information to third parties.

6. Cookies and Tracking Technologies

We use cookies, web beacons, pixels, and similar technologies to:

• Remember your preferences and settings
• Analyze Site usage and performance
• Deliver targeted advertisements and measure their effectiveness
• Enhance your user experience

You can control cookies through your browser settings and opt out of certain tracking by visiting www.aboutads.info/choices or www.youronlinechoices.eu (for EU users).

7. Analytics and Advertising

We use third-party analytics tools (such as Google Analytics) to collect and analyze usage data. These providers may use cookies and other technologies to collect information about your use of the Site and other websites.

We may also use advertising partners to display ads on our Site or manage our advertising on other sites. These partners may use cookies and similar technologies to provide you with ads based on your browsing activities and interests.

8. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes for which it was collected, comply with our legal obligations, resolve disputes, and enforce our agreements. The retention period may vary depending on the type of data and applicable legal requirements.

9. Data Security

We implement reasonable administrative, technical, and physical safeguards to protect your information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the Internet or electronic storage is completely secure. We cannot guarantee absolute security.

10. International Data Transfers

Your information may be transferred to, stored, and processed in countries other than your own, including the United States. We take appropriate measures to ensure that your data is treated securely and in accordance with this Privacy Policy and applicable data protection laws.

11. Your Rights and Choices

Depending on your location, you may have the following rights:

• Access the personal information we hold about you
• Request correction or deletion of your information
• Object to or restrict the processing of your information
• Request data portability
• Withdraw consent at any time (where processing is based on consent)
• Opt out of marketing communications by following the unsubscribe instructions in our emails

To exercise your rights, please contact us at info@searchprosystems.com. We may require verification of your identity before responding to your request.

12. California Privacy Rights (CCPA Notice)

If you are a California resident, you have the right to:

• Request disclosure of the categories and specific pieces of personal information we have collected about you
• Request deletion of your personal information
• Opt out of the sale of your personal information (we do not sell your information)
• Not be discriminated against for exercising your privacy rights

To make a request, please contact us at info@searchprosystems.com.

13. Children’s Privacy

Our Site and services are not intended for children under 13. We do not knowingly collect personal information from children. If you believe we have collected such information, please contact us so we can take appropriate action.

14. User-Generated Content

If you submit or post content to our Site (such as reviews, testimonials, or blog comments), that content may be publicly visible. Please do not share sensitive personal information in these areas.

15. Third-Party Links

Our Site may contain links to third-party websites or services. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will post the updated policy on this page and update the effective date. Your continued use of our Site after any changes indicates your acceptance of the revised policy.

17. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

SearchPro Systems
142 Main Street, Suite 401
Nashua, NH 03060
Email: info@searchprosystems.com
Phone: (855) 548-7834